Terms and Conditions Travel with Casper
Contents
Article 1 - Definitions 3
Article 2 - Applicability of conditions 3
THE BOOKING
Article 3 - Establishment of Agreement 3
INFORMATION
Article 4 - Information by the Organizer 4
Article 5 - Information by the Traveler 5
BEFORE THE TRIP
Article 6 - Payment 5
Article 7 - Substitution 6
Article 8 - Changes by the Traveler 6
Article 9 - Cancellation by the Traveler 6
Article 10 - Price change 7
Article 11 - Changes by the Organizer 8
Article 12 - Cancellation by the Organizer 8
EXECUTION OF THE TRIP
Article 13 - Responsibility & shortcomings 9
Article 14 - Aid and assistance 9
LIABILITY
Article 15 - Attribution, force majeure and liability exclusions 9
TRAVELER OBLIGATIONS
Article 16 - Traveler's obligations 10
OTHER PROVISIONS
Article 17 - Complaints 11
Article 18 - Other provisions 12
VZR GARANT
Article 19 - VZR Garant
NORWAY HOTSPOTS MAP AND ADVICE PACKAGES
Article 20 - Norway Hotspots Map
Article 21 - Norway advisory packages
CHANGES TO THE TERMS
Article 22 - Changes to the Terms and Conditions
Article 1 - Definitions
Organizer: Travel with Casper registered under Chamber of Commerce number 92164621.
Traveler: any person who wishes to conclude an agreement with the Organizer regarding a Trip and any person who has the right to travel under the agreement;
Travel service: the services that are part of the trip, such as passenger transport, car rental, accommodation and excursions.
Travel service provider: the service provider that carries out part of the Trip, such as accommodation providers, carriers, external guides, etc.
Agreement: the agreement relating to the booked Trip, including these Terms and Conditions.
In writing: in writing or electronically, including by e-mail.
Conditions: these general terms and conditions.
Package trip: a package trip within the meaning of the law.
Trip: a Package Travel or, if the Conditions have been declared applicable, a single Travel Service.
Working days: Monday to Friday, with the exception of public holidays recognized in the Netherlands, during working hours (9 a.m. to 5 p.m. Dutch time).
Article 2 - Applicability of conditions
2.1 Package holidays
These Terms and Conditions apply to all Package Travel offered by the Organizer or agreed with the Organizer.
2.2 Travel Services
These conditions may also be declared applicable to Travel Services that do not constitute a package tour. Title 7a of Book 7 of the Dutch Civil Code, which contains rules on package travel agreements, does not apply in that case. These Travel Services are not protected in the event of the Organizer's insolvency, unless it is expressly stated in the offer which party provides cover and this follows from the warranty or insurance conditions.
2.3 Deviating and additional conditions
Deviating and additional conditions must be agreed in Writing and take precedence over these Conditions.
THE BOOKING
Article 3 - Establishment of Agreement
3.1 Content of offer
The Trip offered only includes the services and facilities that are expressly described in the quotation and publications of the Organizer. Information in publications of Travel Service Providers are not part of the offer, regardless of whether a link is included in the Organizer's offer. The stated travel duration is stated in whole days, whereby the day of departure and arrival are counted as whole days.
3.2 Non-binding offer
The Organizer's offer is without obligation and can be revoked by the Organizer after acceptance until 5:00 PM of the next Business Day.
3.3 The booking
The Agreement is concluded as soon as the Traveler accepts the Organizer's offer and subject to the availability of the Trip.
3.4 Obvious errors
Obvious errors in the offer do not bind the Organizer. If there is reason for doubt, the Traveler should make inquiries.
3.5 Preferences
No rights can be derived from preferences communicated by the Traveler, unless the Organizer has confirmed in Writing that it meets the preference. The mere mention of a preference on travel documents and the booking confirmation is insufficient for this purpose.
3.6 Special requirements
If the Traveler makes medical requirements or other compelling interests known to the Organizer as a 'requirement' when booking, the Organizer will assess whether it can comply with this. If the Organizer cannot or does not want to meet the requirements, the Agreement will not be concluded. The Organizer may make a price change in connection with the stated requirements.
3.7 Confirmation of the booking
The Organizer will send a booking confirmation after booking the trip and checking availability.
3.8 Withdrawal by traveler
A booking for the Trip is final. The Traveler has no right to revoke the Agreement.
3.9 Minors
The Traveler who books the trip must be of age.
3.10 Books for other Travelers & communications
The Traveler who books for other Travelers is jointly and severally liable for all obligations arising from this. The other Travelers are each liable for their own part. The confirmation, invoice, travel documents and all other communications are only sent to the Traveler who makes the booking. The Traveler who books the Trip for others is obliged to provide relevant personal circumstances of those other Travelers when booking. The Traveler who books the Trip for others is obliged to provide those other Travelers with these Terms and Conditions and other relevant communications. The Traveler who books the trip indemnifies the Organizer against damage resulting from failure to comply with the above obligations.
INFORMATION
Article 4 - Information by the Organizer
4.1 Travel sum
Prices stated are per person, unless expressly stated otherwise.
4.2 Information provided by the Organizer when booking
When booking or immediately afterwards, the Organizer provides the Traveler with the Agreement, including the Traveler's accepted preferences and information tailored to Dutch nationality about the required travel documents (passports, visas, etc.) and any health formalities.
4.3 Travel documents
The Traveler must have the necessary travel documents during the Trip, such as a passport, visa, vaccination certificates, etc. Given the great importance of this, the Traveler must check with the official authorities whether the information is complete and up to date. Before booking the Trip, the Traveler must check whether there is sufficient time to obtain the necessary travel documents. If the Traveler cannot make the Trip or cannot make it in full due to the lack of the correct travel documents, the costs will be borne by the Traveler.
4.4 Travel documents
The travel documents (transport tickets, vouchers, etc.) will be sent to the Traveler no later than 7 days before departure, unless the invoice has not yet been paid in full. If the Traveler has not received the travel documents 5 days before departure, he must immediately inform the Organizer.
4.5 Information about insurance
The Organizer points out to the Traveler the possibility of taking out cancellation insurance and travel insurance. The Organizer may require such insurance if the Traveler has been informed of this before booking.
Article 5 - Information by the Traveler
5.1 Relevant information from the Traveler(s)
Before the booking, the booking Traveler provides all relevant information about the registered Travelers. In particular, information that may affect the health or safety of the Traveler or others. If the information provided is incorrect or incomplete, the Traveler may be excluded from participation. The Traveler then owes the cancellation costs in accordance with Article 9 paragraph 2 [cancellation costs]. Other costs will also be borne by the Traveler.
5.2 Reduced mobility, pregnant women and illness
Travelers with reduced mobility and their companions, pregnant women and Travelers with an illness that may have an effect on the Trip must report this to the Organizer when entering into the Agreement or in any case as soon as possible after the Traveler becomes aware of this. with possible consequences for the Trip and in particular air transport. These Travelers must verify with the carrier themselves whether a medical certificate is required to travel.
BEFORE THE TRIP
Article 6 - Payment
6.1 Down payment
The down payment is 20% of the travel sum plus the full amount of any airline tickets. The deposit must be received within 14 days after booking.
6.2 Final payment
The remainder of the travel sum must be paid no later than 6 weeks before the start of the Trip. If booking within 6 weeks before the start of the Trip, the full travel sum must be paid immediately after booking. In any case, full payment must be received before the start of the Trip.
6.3 Default and interest
If the Traveler does not pay within the agreed period, the Traveler is in default without any further notice of default being required and the statutory interest is due on the outstanding amount.
6.4 Collection costs
The Traveler must pay extrajudicial collection costs if he has not paid within the final payment term set by a Written notice. The extrajudicial collection costs are: 15% of the amount claimed up to €2,500, 10% on the subsequent €2,500, 5% on the subsequent €5,000 and 1% on the excess.
6.5 Further consequences of non-payment
As long as the Traveler has not paid, the Organizer can retain the travel documents. If payment is not made even after a reminder or if payment has not been made before the start of the trip, the Organizer may exclude the Traveler from participation. The obligation to pay remains. Instead of excluding the Traveler from participation, the Organizer can cancel the Agreement and charge the Traveler the cancellation costs as determined in Article 9, paragraph 2.
Article 7 - Substitution
7.1 Terms and Notice
A Traveler can transfer the Trip to another person. The other person must comply with all conditions attached to the Trip. Transfer is only possible to the extent that the terms and conditions of the Travel Service Provider concerned allow this. If airline tickets are part of the Trip, transfer of the airline tickets is often not possible. Transfer of the Trip is then possible if new airline tickets are booked - at the expense of the Traveler. The Traveler requests the Organizer to replace the person no later than 7 days before the Trip.
7.2 Joint and several liability and additional costs
The Traveler and the person who takes over the Trip are jointly and severally liable for the payment of the travel sum and additional costs arising from the substitution, including change costs.
Article 8 - Change at the request of the Traveler
8.1 Change
The Traveler who has booked the Trip can request the Organizer to change the Agreement. The Organizer is not obliged to do this. The Organizer will inform the Traveler of the new travel price. If the Traveler agrees to the costs of the change, the new travel price and change costs are due. If the new travel price is lower than the original travel price, the difference will be offset against the change costs due.
8.2 Change of departure date
Unless the Organizer indicates that there is a rebooking, the change of departure date constitutes the cancellation of the existing agreement and the formation of a new agreement. The cancellation policy of Article 9 [cancellation costs] applies to the canceled agreement.
Article 9 - Cancellation by the Traveler
9.1 Cancellation
The Traveler can cancel the booking before the start of the Trip. Cancellation must be made in Writing. The date on which the cancellation is received by the Organizer counts as the moment of cancellation. If received after 5 p.m. or outside Working Days, the next Working Day will be regarded as the date of receipt.
9.2 Cancellation Fees
If a flight is included in the Trip, the Traveler owes the following amounts in the event of cancellation:
a. up to and including 56 days before the day of departure: the cancellation costs of the flight + 20% of the remaining part of the travel sum;
b. from 55 days to 22 days before the day of departure: the cancellation costs of the flight + 50% of the remaining part of the travel sum;
c. from 21 days to 7 days before the day of departure: the cancellation costs of the flight + 75% of the remaining part of the travel sum;
d. from 6 days before departure: 100% of the travel sum.
If no flight is included, the Traveler owes the following amounts:
a. up to and including 56 days before the day of departure: 20% of the travel sum;
b. from 55 days to 22 days before the day of departure: 50% of the travel sum;
c. from 21 days to 7 days before the day of departure: 75% of the travel sum;
d. from 6 days before departure: 100% of the travel sum.
9.3 Reduction in the number of travelers
If the number of Travelers is reduced within one booking, the Organizer may optionally charge as cancellation costs:
1) the standard cancellation costs referred to in paragraph 2 of this article, or;
2) the entire travel sum of the canceled person minus the cost savings as a result of the cancellation.
9.4 Cancellation costs in case of cancellation after a rebooked trip
The Traveler and Organizer may rebook the trip for a later time. If the Traveler cancels the rebooked trip, the cancellation costs will be at least the amount that would be due if it had been canceled on the date of rebooking.
(example: 14 days before the start of the original trip, the trip is rebooked for 1 year later. 6 months before the start of the rebooked trip, the traveler cancels because he no longer wishes to travel. The cancellation costs would be 20% of the trip sum according to Article 9.2 The cancellation costs would amount to 75% of the travel sum if cancellation had been made on the date of rebooking. In this case, 75% of the travel sum applies as cancellation costs.)
9.5 Travel credits issued out of goodwill
If a Trip is canceled by the Traveler and a travel credit is granted out of goodwill, the following applies (unless other conditions are communicated by the Organizer):
- the travel credit must be spent within one year after the travel credit was granted.
- the new trip must have started within two years after the travel credit was granted.
- the travel credit is tied to the Traveler and is not transferable.
- the travel credit can only be used for the same Trip at a later time.
- if the trip is more expensive at a later time, the price difference will be charged to the Traveler.
- if the Traveler cancels the Trip that has been booked with a travel credit granted out of goodwill, the travel credit will expire.
Article 10 - Price change
10.1 Price change
The Organizer can increase the travel price up to 20 days before the start of the Trip as a result of price changes in:
- costs of fuel or other energy sources, or;
- taxes or fees from third parties not directly involved in the execution of the Trip. The Organizer can include in the Agreement that he can increase the travel price up to 20 days before the start of the Trip based on changes in exchange rates. The Agreement must include the method of price recalculation based on the exchange rate.
10.2 Termination by Traveler
If the price increase is more than 8% of the travel sum, the Traveler can terminate the Agreement and the Traveler will receive a refund of the paid travel sum.
10.3 Price reduction
If the right to a price increase has been agreed, the Traveler has a corresponding right to a price reduction. An administrative fee of 30 euros will be deducted from the amount due to the Traveler.
Article 11 - Change by the Organizer
11.1 Changes
The Organizer can unilaterally make minor changes to the Trip before the start of the Trip. The Traveler will be informed of this.
11.2 Major changes
If necessary, the Organizer can significantly change the main features before the start of the Trip. This also includes offering an alternative Trip. The Traveler can accept the change or terminate the Agreement without paying cancellation costs. Upon termination, the travel sum paid by the Traveler will be refunded. The Organizer may set the Traveler a reasonable period within which the Traveler must make his choice clear. If the Agreement is not terminated within the specified period, the change will be deemed accepted and the right to terminate will lapse.
Article 12 - Cancellation by the Organizer
12.1 Cancellation due to minimum quantities
The Organizer may cancel the Agreement before the start of the Trip if the number of registrations is less than the minimum number stated in the Agreement and the Traveler is informed no later than:
- 20 days before the start of the Trip for a Trip of 6 days or more.
- 7 days before the start of the Trip for a Trip of 2 to 6 days.
- 48 hours before the start of the Trip for a Trip of less than 2 days.
12.2 Cancellation due to force majeur
The Organizer may cancel the Agreement before the start of the Trip if the Organizer cannot execute the agreement as a result of unavoidable and extraordinary circumstances.
12.3 Refund of paid travel sum - no compensation
In the above cases, the Organizer will refund amounts already received within 14 days and no compensation is due. Costs incurred by the Traveler for services that fall outside the Agreement, such as vaccinations, visas, purchase of material, insurance and, if not included in the Trip, air travel, tickets, accommodation, etc. will not be reimbursed.
12.4 Cancellation due to the Traveler
If the Traveler does not meet pre-set participation requirements or if incorrect or incomplete information about the Traveler is provided, the Organizer may cancel the Agreement. The Traveler then owes cancellation costs as determined in Article 9, paragraph 2.
EXECUTION OF THE TRIP
Article 13 – Responsibility & shortcomings
13.1 Proper execution of the Trip
The Organizer is responsible for the performance of the agreed Travel Services, regardless of whether these are carried out by the Organizer itself or by another Travel Service Provider. The Organizer must execute the Agreement in accordance with the expectations that the Traveler could reasonably have on the basis of the publications, the Agreement and the circumstances at the travel destinations.
13.2 Changes in itinerary and travel times
The Organizer will inform the Traveler about changes to the itinerary. If the Organizer is not aware of the place of stay, the Traveler will only be informed at the e-mail address or mobile telephone number known to the Organizer.
13.3 Traveler's obligation to complain
The Traveler immediately informs the Travel Service Provider and the Organizer in accordance with Article 17 [complaints] of any defects or problems in the performance of the Travel Services.
13.4 Solution by the Organizer
The Organizer ensures that shortcomings are remedied. A shortcoming does not need to be remedied if this is impossible or entails disproportionately high costs.
13.5 Compensation
If the shortcoming cannot be resolved, the Organizer (or Travel Service Provider) will consult with the Traveler and can arrange compensation or an alternative where appropriate. The Traveler is not entitled to compensation or an alternative if the shortcoming is attributable to the
Traveler.
Article 14 - Aid and assistance
14.1 Mandatory Assistance
The Organizer shall provide the Traveler with help and assistance if the Traveler is in difficulty, in particular by providing good information on medical services, local authorities and consular assistance and by assisting the Traveler in the use of remote communications and in finding alternative travel arrangements.
14.2 Costs
The Organizer charges a reasonable fee for help and assistance if the difficulties have arisen due to intent or negligence on the part of the Traveler.
LIABILITY
Article 15 - Attribution, force majeure and liability exclusions
15.1 Attribution & force majeure
The Traveler is not entitled to compensation for damage that the Traveler incurs as a result of a shortcoming that is due to:
a. the Traveler;
b. third parties who are not directly involved in the performance of the Agreement and the shortcoming could not have been foreseen or prevented, or;
c. unavoidable and extraordinary circumstances.
15.2 Exclusion of liability
Any liability of the Organizer for damage is limited to three times the travel price, unless the damage results from the death or personal injury of the Traveler or the damage is caused by intentional or negligent actions of the Organizer.
15.3 Exclusion of liability under treaty or EU regulation
If the Organizer is liable for any damage, including damage resulting from the death or personal injury of the Traveler, this liability will be limited or excluded to the limits permitted by the relevant international treaties and/or EU regulations. relating to the individual Travel Services.
15.4 Insured damage
The Organizer is not liable for damage covered by insurance, such as health, travel, event or cancellation insurance.
15.5 Limitation
Any claim by the Traveler for compensation for damage and other claims of the traveler expires two years after the Trip has taken place. If the Trip does not take place, it expires two years after the planned start date.
15.6 Forfeiture of rights
Without prejudice to the limitation period and the obligation to complain in a timely manner, any claim by the Traveler for compensation for damage expires three years after the start date of the Trip.
15.7 No double compensation
The Traveler is not entitled to double compensation. If the Traveler is entitled to compensation under international treaties or EU regulations, the Traveler will not also receive compensation under this Agreement.
TRAVELER OBLIGATIONS
Article 16 - Traveller's obligations
16.1 Conduct and compliance with instructions
The Traveler must behave as a reasonable Traveler and is obliged to follow all instructions from the Organizer and the Travel Service Providers.
16.2 Consequences of non-compliance – exclusion from participation
If instructions are not complied with or if a Traveler causes a nuisance, the Organizer/Travel Service Provider may deny the Traveler further participation in the Trip, partially or completely. The Traveler is then not entitled to a refund of funds. Any further costs incurred as a result will be borne by the Traveler.
16.3 Warning
Before the Traveler is excluded from participation, the Traveler will first receive an oral or written warning. A warning is not required if this is not appropriate under the circumstances.
16.4 Traveler liability and indemnification
The Traveler is liable for damage caused by his behavior, failure to comply with the obligations in this article or damage that can otherwise be attributed to him. The Traveler indemnifies the Organizer against claims from Travel Service Providers involved in the Trip, other Travelers or third parties for damage caused by the Traveler or attributable to him.
16.5 Checking time of return journey
The Traveler must verify the exact time of departure no later than 24 hours before the planned start of the return journey.
16.6 Formal Health Requirements
The Traveler must comply with all health requirements applicable at the destination (and transit countries). Governments can change these requirements without notice. The consequences of these changes fall within the Traveler's sphere of risk.
16.7 Measures by Travel Service Providers
Travel service providers may take all reasonable measures and require Travelers' cooperation, including to prevent and combat calamities, to limit health risks, to prevent damage or to comply with government regulations. If the Traveler fails to comply with the measures or instructions, the Travel Service and access may be denied.
16.8 Material use
The Traveler must handle the materials provided with care. Upon receipt, the Traveler must check these items and report any defects immediately. The Traveler is liable for damage, loss or theft of the material made available.
OTHER PROVISIONS
Article 17 - Complaints
17.1 Information
The Organizer will provide emergency contact details before the start of the Trip.
17.2 Report on site
If the Traveler believes that the Trip is not being carried out properly, he must immediately report the problem or defect to the relevant Travel Service Provider so that he or she can provide a solution. If the Organizer's tour guide is on site, the complaint must also be reported immediately to the tour guide. If there is no tour guide on site, the complaint must also be reported to the Organizer. This notification can be made by Whatsapp or by e-mail.
17.3 Communication costs
The Traveler must limit any communication costs, including by using internet calling, WhatsApp and e-mail.
17.4 Report an unresolved complaint after return
All complaints that, according to the Traveler, have not been fully resolved or compensated during the Trip, must be submitted to the Organizer in Writing and with reasons, within two months after the Trip.
17.5 Consequences of not reporting the shortcoming or complaint or not reporting it in a timely manner
Failure to complain or to complain in a timely manner in accordance with the second paragraph [Report on site] of this article may influence the amount of any compensation, unless the interests of the Organizer are not harmed by the failure to complain on time. Complaints that are not received in time after return will not be processed, unless this is not reasonable in the circumstances of the case.
Article 18 - Other provisions
18.1 Rights of Third Parties
Subordinates, assistants and other third parties involved in the execution of the Agreement can rely on the provisions of the Agreement and these Terms and Conditions (including the liability exclusions) towards the Traveler.
18.2 Replacement provisions
If mandatory law prevents the validity of a provision in these Terms and Conditions or if a provision is annulled, that provision will be deemed to have been converted into a valid provision that comes as close as possible to the original intention in terms of content and scope.
18.3 Governing Law
The offer, the Agreement and the execution of the Agreement are exclusively governed by Dutch law, unless this conflicts with mandatory law.
If the consumer lives outside the Netherlands at the time of booking, the following applies: Despite the choice of law, the consumer is entitled to the protection offered by the mandatory law of the country of his residence if (cumulatively):
- the Organizer focused the commercial activities for the agreed Trip on the country where the consumer resides, and;
- the agreed travel services are partially or fully provided in that country.
18.4 Competent court
The court within whose working area the Organizer's registered office is located has exclusive jurisdiction to hear disputes regarding the Agreement and anything related to it, unless this is contrary to mandatory law. The Organizer is also permitted to take the Traveler to court in her place of residence.
ARTICLE 19 - VZR Guarantor
19.1 VZR Garant
In order to meet its statutory obligation to provide a guarantee, Travel with Casper makes use of the guarantee scheme provided by VZR Garant (www.vzr-garant.nl/en). You can check that this is the case by visiting VZR Garant’s website and verifying that the organisation is listed as a participant. VZR
Garant’s guarantee applies within the limits of its Guarantee Scheme (which can be found on VZR Garant’s website). The Guarantee Scheme specifies the exact (travel) offering to which VZR Garant’s guarantee applies and what the guarantee entails. If services are not provided due to the financial insolvency of Travel with Casper, you can contact VZR Garant, which has its offices at Torenallee 20, 5617 BC Eindhoven, Netherlands, by sending an email to info@vzr-garant.nl or calling +31 (0)85 13 07 630.
Article 20 - Norway hotspots map
20.1 Access and Use
Purchasing the Norway map gives you access to its digital content for personal use. The content may not be reproduced, distributed, modified or used commercially without express permission.
20.2 Usage Rights
The purchase of the Norway map entitles you to view, use and download its information and content for your personal use. It is not permitted to share the map or parts of it with third parties without permission.
20. 3 Liability
Travel with Casper is not liable for any damage or loss caused by the use of the Norway map. The map is based on personal experiences and may contain information that may be outdated or inaccurate.
20.4 Updates
The Norway map is regularly updated with new locations and information. Customers automatically get access to updates at no additional cost.
20.5 Payment
Payment for the Norway map must be made in advance via the payment system offered. After payment has been verified, customers receive immediate access to the folder.
20.6 No refunds
No refunds will be given after purchasing the Norway map unless otherwise stated in specific circumstances.
20.7 Disputes
Any disputes regarding the purchase or use of the Norway Map will be resolved in good faith and by mutual agreement between both parties.
20.8 Confirmation email
The confirmation email will be sent automatically from our website, but this does not automatically mean that the payment has been received correctly. Our system cannot verify the payment, so no rights can be derived from this confirmation.
20.9 Delivery
Once payment is received and verified, the customer will be given access to the hotspots folder. This access is provided via email in the form of a PDF file. We advise customers to check their email regularly, including the spam folder, and take extra care to enter their email address correctly during purchase. Travel with Casper cannot be held liable for problems resulting from incorrectly entered email addresses.
Article 21 - Norway advisory packages
21.1 Applicability
These general terms and conditions apply to all consultancy packages offered by Travel with Casper.
21.2 Services
The consultancy packages include various services such as travel advice, tailor-made trip planning, activity suggestions and other related services depending on the package you purchase.
21.3 Liability
Travel with Casper is not liable for any damage, loss or injury resulting from the use of the advice or suggestions provided. The customer is responsible for taking appropriate precautions during the trip.
21.4 Rates and Payment
The rates for the advice packages are clearly communicated on the website or in other promotional materials from Travel with Casper. Payment must be made prior to scheduling. After the application form has been completed, the customer will receive an invoice. The tailor-made advice will only start after receipt of payment of the invoice.
21.5 No refunds
No refunds will be given after purchasing the Norway map unless otherwise stated in specific circumstances.
21.6 Intellectual Property
All content and materials provided as part of the consulting packages remain the property of Travel with Casper and may not be reproduced or distributed without express permission.
21.7 Privacy
Travel with Casper respects the privacy of its customers and will only use personal data to provide the requested services. Personal information is not shared with third parties without customer consent, unless required by law.
Article 22 - Changes to the Terms and Conditions
22.1 Travel with Casper reserves the right to change these general terms and conditions at any time. Customers will be informed of any changes via the website or other communication channels.
Privacy Policy Travel with Casper
Travel with Casper attaches great importance to the protection of your personal data. In this Privacy Policy we want to provide clear and transparent information about how I handle personal data.
I do everything I can to guarantee your privacy and therefore handle personal data with care. As a sole proprietorship, I comply in all cases with the applicable laws and regulations, including the General Data Protection Regulation.
This means, among other things, that I:
• Process your personal data in accordance with the purpose for which it was provided, as described in this Privacy Policy;
• Limit the processing of your personal data to only those data that are minimally necessary for the purposes for which they are processed;
• You ask for explicit permission if I need it for the processing of your personal data;
• Take appropriate technical and organizational measures to ensure the security of your personal data;
• Do not pass on personal data to other parties unless this is necessary for the execution of the purposes for which they were provided;
• Respect your rights regarding your personal data.
As Travel with Casper I am responsible for the processing of your personal data. If, after reading this Privacy Policy, or in general, you have any questions or wish to contact me, you can do so via the contact details at the bottom of this document.
Processing of customers' personal data
Personal data of customers is processed by Travel with Casper for the following purposes:
• Administrative purposes;
• Communication about the trip and travel-related products;
• Carrying out the trip;
• Providing newsletters.
The basis for this processing of personal data is the agreed order/booking and/or request. For the above-mentioned objectives, Travel with Casper may request the following personal data from you:
• Sex;
• Name;
• Address;
• Residence;
• Nationality;
• (Business) Telephone number;
• (Business email address;
• Travel document number & validity;
• Stay-at-home information;
• Bank account;
• Passport copy with presentation.
The exact personal data required may vary per trip. If it concerns special personal data, written permission will be requested in a separate statement.
If you provide me with information about those who stay at home, I assume that you inform the people who stay at home that I process their data and will only use it in the event of an emergency.
Your personal data will be stored by Travel with Casper for the above-mentioned processing for the period during the term of the agreement and thereafter only in the financial administration for a maximum of 7 years. If you have given written permission, your data can be kept longer.
Processing of personal data of Newsletter subscribers
Personal data of Newsletter subscribers are processed by Travel with Casper for the purpose of informing the person via news outlets. The basis for this processing is the newsletter registration form. For this purpose, Travel with Casper requests the following personal data from you:
• First name;
• Infix;
• Last name;
• E-mail address.
Your personal data will be stored by Travel with Casper for this processing during the period that you are registered. When you unsubscribe from the newsletter, your data will be automatically deleted.
Processing personal data of potential customers and/or interested parties
Personal data of potential customers and/or interested parties are processed by Travel with Casper for the purpose of providing information in the form of targeted contacts. The basis for this processing is verbal consent, issuing a business card and/or via link on social media, or a completed contact form on the website and/or e-mail with a request for information. For this purpose, Travel with Casper requests the following personal data from you:
• Name;
• Address;
• Residence;
• (Business) Telephone number;
• (Business email address.
Your personal data is stored by Travel with Casper for the above-mentioned processing for the period during which you are seen as a potential customer and/or interested party.
Disclosure to third parties
The information you provide to me may be provided to third parties if this is necessary for the implementation of the purposes described above. This includes third parties who are engaged for:
• Taking care of the (financial) administration;
• Providing ICT facilities;
• Taking care of the website and maintaining it;
• Providing newsletters and invitations;
• The execution of your trip to the suppliers and/or executive parties mentioned in your travel agreement.
I do not pass on personal data to parties outside the EU, unless this is necessary for the execution of your trip.
Imagery
Travel with Casper may capture photos and video during trips to capture the unique experiences and highlights. This footage is used for the production of aftermovies and for marketing purposes, including promotional material on the website, social media and other marketing channels.
In addition, we reserve the right to share these images with partners to promote joint activities and experiences. We assure you that we handle this footage with the utmost care and strive for a respectful and professional presentation.
If you do not wish your image to be used for marketing purposes or shared with partners, we kindly ask you to make this known in writing in a timely manner. You can inform us about this via the contact form on our website.
Retention period
Travel with Casper does not store personal data longer than necessary for the purpose for which it was provided, unless you have given written permission for this.
Security
I have taken appropriate technical and organizational measures to protect personal data against unlawful processing. All persons who can access your data on behalf of Travel with Casper are bound by confidentiality. I have a username and password policy on all my systems. I make backups of personal data in order to be able to restore them in the event of physical or technical incidents. I regularly test and evaluate my measures, and I inform my customers about the importance of protecting personal data.
Rights regarding your data
You have the right to inspect, rectify or delete the personal data that I have received from you. You can also object to the processing of your personal data (or part thereof) by Travel with Casper. You also have the right to have me transfer the data you provide to yourself or directly to another party on your behalf. I may ask you to identify yourself before I can respond to the aforementioned requests.
If I process your personal data based on your given consent, you always have the right to withdraw this consent.
Complaints
If you have a complaint about the processing of your personal data, I ask you to contact me directly. If we cannot reach an agreement together, you have the right to file a complaint with the Dutch Data Protection Authority, the supervisory authority in the field of privacy protection.
To ask
If you have any questions or comments regarding this Privacy Policy, please contact us via the contact form on the website.